Executive Assistant

Terumo is currently looking for an Executive Assistant to be the right hand that supports the Senior Vice President (SVP) Terumo Interventional Systems Division (TIS). The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Function

Professional and Personal Scheduling:

• Manage professional and personal scheduling for the SVP TIS, including agenda, mail, email, calls and travel arrangements across different timezones, alongside client management, and other company logistics.
• Keep the SVP TIS advised of time-sensitive and priority issues, ensuring appropriate follow-up.

Scheduling and Coordination:

• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Manage, coordinate, and arrange SVP TIS’ travel and travel-related activities, including hotel booking, transportation, and meal coordination, with crisis management capabilities in case of, for example, cancellations.
• Coordinate complex scheduling and extensive calendar management, managing the content and flow of information to senior executives.
• Organize team communications and plan events, both internally and offsite.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

Communication:

• Draft, review, and send communications on behalf of the SVP TIS.
• Assist the SVP TIS in the development of presentations and white papers for internal and external audiences.
• Create the full-year calendar, encompassing all main events and operating mechanisms for the executive.

Administrative Support:

• Answer, screen, and transfer requests for appointments/introductions.
• Perform administrative and office support tasks.
• Prepare, reconcile, and submit expense reports.
• Attend meetings and take notes of discussions; prepare the initial draft of minutes and summaries.

Confidentiality:

• Maintain professionalism and strict confidentiality with all materials, exercising discretion when interfacing with the business.

Profile

• You are an experienced Executive Assistant with a strong track record of supporting senior executives in a multinational and multicultural environment.
• You are a highly professional individual with exceptional written and verbal communication skills, capable of engaging seamlessly with C-suite and high-level stakeholders.
• Key strengths include exceptional time management, multitasking, and travel coordination, ensuring seamless support in a fast-paced environment.
• You excel under pressure, consistently meeting deadlines with poise and professionalism.
• Your proactive approach to problem-solving, coupled with strong decision-making and prioritization skills, makes you an invaluable asset to any executive team.
• With advanced proficiency in Microsoft Office and other productivity tools, you thrive as a flexible team player who embraces challenges with a positive, can-do attitude.
• You are resourceful, detail-oriented, and demonstrate a strong commitment to confidentiality. Above all, you bring a service- and solution oriented mindset, always striving to elevate the team's efficiency and effectiveness.
• You are available to work from our Leuven office at least twice a week, with the flexibility to be on-site full-time during certain weeks as needed.
• Your English is fluent in written and oral communication.

Offer

• Join the team and be a part of a company driven by strong, human-centric core values that champion continuous learning, teamwork, and a forward-looking perspective. You'll work closely with the Senior Vice President and the TIS EMEA management team in a diverse and inclusive environment, contributing to a corporate culture built on respect and care.
• As a vital member of the fast-paced team making a tangible impact on society through healthcare, you'll have the flexibility of a hybrid work model— trusting you to excel, offering the option to work from home. In return for your expertise, you will be offered an attractive salary package with fringe benefits tailored to match your experience.
• Take the next step in your career and embrace an opportunity that aligns with your values and aspirations.

Intéressé(e)?